Timings

The festival starts at 12 noon and runs until 5 pm.

Vehicles can access the site from 9:30am to 11:20am

Vehicles must be parked up by 11:30am and cannot be moved before 5pm.

Attendance

We estimate around 7,000-10,000 people attend the festival through the day.

Stall costs?

Our base prices are:

Business:                                                                                                                         £125

Registered Charity or Religious Organisation, with paid staff:        £60

Statutory agency (Council, Schools, NHS, Police, Fire Service, etc.):      £60

Political parties, campaigning groups, &religious organisations (no paid staff):                                                                                                                         £60

Local resident (LS11) with a stall for personal profit (not part of a business):                                                                                                                                   £30

Community voluntary group – no paid staff :                                                  £50

If you are selling any type of food the price becomes:

Food sales meal service (with power supply):                                                      £300

Food sales meal service (no power):                                                                         £200

Food sales snacks/sweets/cakes/drinks (no meals):                                          £125

Tables and chairs

We can supply tables and chairs at a cost of £15 per table and £5 per chair. These must be booked with your stall to ensure we have enough available.

Collection is from the side of the pavilion, near the small childrens playground. Please bring your collection voucher either in print or electronically.

Gazebos

We are unable to supply or hire out gazebos. If you require one you must provide it yourself.

Stall size

Each stall pitch is 3 by 3 meters. You can book multiple pitches if you require more space. A gap of 1.5m is left between stalls to avoid overcrowding.

How is the money I pay used?

Beeston Festival is a not-for-profit organisation. All money is put towards putting on the festival. As well as money from stall holders we are heavily dependent on grants and sponsorship to make the festival happen.

Why are your stall fees higher than other events I have been to?

Beeston Festival is a large festival with thousands of people attending, this provides a large audience for your stall, and also requires a lot of logistical costs to make it happen.

Food hygiene certificate

All food vendors require a food hygiene certificate which must be provided to us before the event and brought with you on the day.

Power

Power is not supplied as standard. Food vendors may book a stall with power at an extra cost

Generators

We do not allow vendors to bring their own generators as standard. If you would like to bring a generator please contact beestonfestival@gmail.com to let us know what it will be used for and the specifications. It must meet our emission standards to be allowed on site. Petrol generators will not be allowed on site under any circumstances.

Water

Food vendors may get water from the pavilion. We request other stall holders bring any water they require with them.

Stall locations

Due to the number of stalls we cannot take requests for positions. If you want to be located next to another stall holder please let us know by reply to the email you get after filling in the stall booking form. We will do our best to accommodate these requests.

Weather

We always hope for a nice day for the festival, but sometimes it does rain. In these circumstances you will have to make do best you can. We cannot offer refunds as our costs remain the same regardless of the weather.

When do stall bookings close?

Bookings are now closed for 2025.

Why do you want to know what my stall is doing?

We try to position stalls so they are not next to stalls doing a similar thing to try and maximise customers for you.

Registered food  business

You do not need to be a registered food stall, but we advise you do register with your local council, which is free to do.

Alcohol, cigarettes, vapes, etc.

We do not allow sale of alcohol, cigarettes, vapes, or any illicit substances at the festival.

You can have alcohol as prizes as long as it does not make up more than 50% of prizes and you have alternative prizes available for people under the age of 18.

Payment

You can pay by card using the booking form.

Or, by transferring money to our account:

Beeston Festival

30-96-26

27058568

Use your organisation name or contact name as the payment reference.

If you would like to pay by cheque please contact us on beestonfestival@gmail.com.

We do not accept cash payments.

Have you received my payment?

Unless we contact you to say otherwise assume we have received your payment and your stall booking is confirmed.

Information about the event

We assign stall pitches and send out information a few weeks before the event. You should expect to hear from us 2 weeks before the festival date, ie 14th June.

All stall information is now sent out by email to the email address given on the form.

Access

Access is from the main gates to the park on Beeston Road.

Vehicles

One vehicle pass is issued per stall pitch. If you book multiple pitches you can bring multiple vehicles.

Vehicle passes must be shown in print or electronically to gain access to the park.

Parking

There is space behind most stalls to park a vehicle. If there isn’t, we will advise you where you can park close to your stall. Additionally there is overflow parking at the top end of the park.

All vehicles must be parked up by 11:30 am.